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Notion Failed You.

111.5K views· 3,245 likes· 16:25· Jan 21, 2025

🛍️ Products Mentioned (30)

Links for all software mentioned 👇 1. *BILL Spend & Expense* (Expense Management) ↳ https://efficient.link/r/bill/broad?utm_campaign=notion+failed+you&utm_term=2025&sid2=notion → _US Only_ (Free + 🎟️ $500 Promo) ↳ https://efficient.link/r/airwallex?utm_source=youtube&utm_campaign=notion+failed+you&utm_term=2025 → _Global Expense Management_ (Free) 2. *Motion* (Task/Project Management + AI Daily Planner) ↳ https://efficient.link/r/motion?ref=youtube&utm_source=youtube&utm_medium=description&utm_campaign=notion+failed+you&utm_term=2025&sid2=notion (7 days free + exclusive 🎁 below) 3. *Sunsama* (Daily Planner) ↳ https://efficient.link/r/sunsama?utm_source=youtube&utm_campaign=notion+failed+you&utm_term=2025&sid2=notion (Free 30 day trial exclusive 🎟️) 4. *folk* (CRM) ↳ https://efficient.link/r/folk/broad (10% annual discount 🎟️ below) 5. *Superhuman Mail* ↳ https://efficient.link/r/superhuman-mail?ref=youtube&utm_source=youtube&utm_medium=description&utm_campaign=notion+failed+you&utm_term=2025 🎁 *⏳ Limited Time Offer: 1 Month Free! Expires end of the month* 6. *Slite* (Knowledge Base) ↳ https://efficient.link/r/slite?utm_source=youtube&utm_campaign=notion+failed+you&utm_term=2025 (Get $100 Credit 🎟️ below) 7. *Notion* (All-In-One) ↳ https://efficient.link/r/notion?utm_source=youtube&utm_campaign=notion+failed+you&utm_term=2025 🎁 *LIMITED TIME DEALS* (Efficient Exclusives) ↳ Motion: Use our affiliate link & get $100 off our Motion Course: https://efficient.deals/motion _* 🎓 ↳ Already a customer? Get our Motion Course: https://efficient.link/courses/motion?ref=youtube 🎓 ↳ Superhuman Mail: https://efficient.link/r/superhuman-mail?utm_source=youtube&utm_medium=description&utm_campaign=notion+failed+you&utm_term=2025 🎟️ * 🎁 *⏳ Limited Time Offer: 1 Month Free! Expires end of the month* ↳ BILL S&E: https://efficient.deals/bill?utm_source=youtube&utm_campaign=notion+failed+you&utm_term=2025 ($500 promo) 🎟️ ↳ Folk: https://efficient.deals/folk (10% annual discount) 🎟️ ↳ Sunsama: Get 30 Days Free: https://efficient.deals/sunsama?utm_source=youtube&utm_campaign=notion+failed+you&utm_term=2025 🎟️ ↳ Slite: Get $100 credit: https://efficient.deals/slite 🎟️ 🎥 *Go Deeper* ↳ Full Superhuman Mail Review: https://youtu.be/3-lIQBARGHc ↳ Full Motion Review: https://youtu.be/no2l-Ob1Eq4 ↳ Best Expense Management: https://youtu.be/KxWFL2-YdNI ↳ Best CRM: https://youtu.be/A6fthJXJX-w ↳ Best Project Management: https://youtu.be/BAcY3o7k7WA 🤔 *Take The Quiz* For personalized software recommendations: ↳ https://efficient.link/quiz 📰 *Newsletter* ↳ https://efficient.link/subscribe 💬 *Description* You were told that Notion was the solution to everything. But you were sold a lie. On the surface, Notion looks like the all-in-one answer to everything you could possibly need to run your business. After pouring hours intro creating the “perfect” Notion system...…the more it starts to feel like you can’t leave. In this video, we cover every single thing Notion is surprisingly bad at - including what they're NOT telling you about their Mail and Calendar features, and our recommendation for the software you should use instead. 🎥 *What We Covered:* 0:00 - Notion Failed You 1:48 - The One Good Feature 2:55 - Failure #1 4:38 - Failure #2 8:57 - Failure #3 10:29 - Failure #4 13:06 - Failure #5 ✍️ *Full Reviews* ↳ Notion: https://efficient.link/notion ↳ Motion: https://efficient.link/motion ↳ Sunsama: https://efficient.link/sunsama ↳ BILL Spend & Expense: https://efficient.link/bill ↳ folk: https://efficient.link/folk ↳ Superhuman Mail: https://efficient.link/superhuman-mail ↳ Software Reviews: https://efficient.app 🎥 *Video Equipment Used* (Affiliate) - Camera: https://efficient.link/a/blackmagic-12k - Lens: https://efficient.link/a/canon-24-70mm - Microphone: https://efficient.link/a/shure-sm7db - Audio Mixer: https://efficient.link/a/roadcaster-duo - Primary Light: https://efficient.link/a/smallrig-rc120b - Primary Soft Box: https://efficient.link/a/smallrig-softbox - Secondary Light (2x): https://efficient.link/a/neewer-660 👀 Responding to comments about Notion Failed You: https://youtu.be/_HuY2zgHSUQ *After being customers of Motion we asked them if we could invest, check out the full story here: https://youtu.be/YamC4Rx9NFo _*Affiliate/Investment Disclosure: This video is not sponsored and reflects our personal opinions and experiences. In this case, it reflects our experience with Notion specifically. Some links above and across our channel are affiliate links, which means we may earn a small commission if you use them — at no extra cost to you. In many cases, we’ve negotiated discounts, extended trials, or bonus training when you use our links. See efficient.deals for full details. Purchasing through our links supports our free content. We occasionally get the opportunity to invest in some of our favorite tools; this does not impact the outcome of our opinions. Learn more here: efficient.link/about_

About This Video

You were told Notion is the solution to everything. You were sold a lie. In this video, we break down what Notion actually does well (organizing docs, notes, and a team wiki) and where it completely overreaches. The problem isn’t that Notion is “bad”—it’s that it’s a Lego set that tempts you into building systems instead of running your business. You spend 40–100 hours “optimizing” databases and dashboards, and your real productivity stays at zero. That’s the illusion: perceived productivity, powered by the Ikea effect. We walk through the five areas you should absolutely not be using Notion for: expense management, task/project management, CRM, calendar/daily planning, and email. For expenses, we use BILL Spend & Expense (US) or Airwallex (global) because they automate cards, receipts, reconciliation, and insights—no manual tracking. For project management and daily planning, Motion wins because calendar is core and it auto-schedules work; Sunsama is a great non-AI daily planner that can still pull in Notion tasks. For CRM, Notion lacks the fundamentals (email ingestion, interaction tracking, insights), so we recommend folk. For a knowledge base, we prefer Slite because it stays focused and keeps teams from getting sidetracked building dashboards.

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