You were told Notion is the solution to everything. You were sold a lie. In this video, we break down what Notion actually does well (organizing docs, notes, and a team wiki) and where it completely overreaches. The problem isn’t that Notion is “bad”—it’s that it’s a Lego set that tempts you into building systems instead of running your business. You spend 40–100 hours “optimizing” databases and dashboards, and your real productivity stays at zero. That’s the illusion: perceived productivity, powered by the Ikea effect. We walk through the five areas you should absolutely not be using Notion for: expense management, task/project management, CRM, calendar/daily planning, and email. For expenses, we use BILL Spend & Expense (US) or Airwallex (global) because they automate cards, receipts, reconciliation, and insights—no manual tracking. For project management and daily planning, Motion wins because calendar is core and it auto-schedules work; Sunsama is a great non-AI daily planner that can still pull in Notion tasks. For CRM, Notion lacks the fundamentals (email ingestion, interaction tracking, insights), so we recommend folk. For a knowledge base, we prefer Slite because it stays focused and keeps teams from getting sidetracked building dashboards.