We’ve been running a software consulting business since 2010, and we get the same email every week: “Can you just recommend my entire software stack?” So in this video, we share the exact tools we use to run our eight-person business—so you don’t waste months Googling CRMs, project management tools, and accounting software, only to realize you picked something that doesn’t fit and now you have to migrate. And yes: the companies with the biggest marketing budgets are rarely the right choice for most small businesses. We break it into three parts. First: foundations—Google Workspace (because modern software builds for Google first), Dashlane for password security, a simple CRM (folk if you’re new, Copper if you want a more traditional CRM that’s deeply wired into Google Workspace), and Stable for a virtual mailbox if you’re remote in the US. Second: finance—Mercury for modern banking (we use it because it’s actually enjoyable), Kick as our preferred direction for AI bookkeeping (we’re actively trying to ditch QuickBooks), plus Xero if you’re outside the US, and proper payroll/expense tooling so you’re not living in spreadsheet chaos. Finally: day-to-day ops—Motion for calendar + tasks that accounts for capacity, Cal for flexible scheduling, and Superhuman (plus Help Scout when you need a real shared inbox) to make email less painful.