How to Create SOPs with AI Chatbots: A 3-Step Workflow

Writing Standard Operating Procedures (SOPs) is usually where professionalism goes to die of boredom. But if you call it a "playbook," a "recipe," or even just a "deconstruction," it’s suddenly the backbone of your business. In this video, I’m breaking down the exact SOP Workflow we use at Thoughts Brewing when clients ask us how to use AI to document their processes. This isn’t just for ChatGPT; you can use Gemini, Claude, or Perplexity. The secret is to stop trying to be a technical writer and start being a process capture artist. Process Overview: - The Format vs. Content Split: Don't let the AI tool guess your style. Provide a template first, or have the AI build you a General Format that you reuse for consistency. - Record Yourself: Instead of typing, just record yourself doing the task. Talk through it like you're explaining it to a friend. Attach that video or audio to the AI tool and let it do the heavy lifting of transcription and mapping. - Extraction Mode: If you’re stuck, tell the chatbot to interview you. Let it ask you one question at a time to pull the procedure out of your brain. - Project Containers: Use Projects (ChatGPT/Claude), Gems (Gemini), or Spaces (Perplexity) to store your templates so every new SOP follows the same Business DNA each time. 🌟 Request a Video Topic: https://thoughtsbrewing.com/en-us/youtube-video-request-page?utm_source=youtube #AIWorkflows #BusinessAutomation #SOP #ProductivityHacks #AIQuickTips #ThoughtsBrewing ➡️ Overwhelmed with documenting your processes? Join us to build your own AI-powered playbook: https://thoughtsbrewing.com/en-us/next-level-ai-workshops?utm_source=youtube ➡️ Subscribe: https://www.youtube.com/@thoughtsbrewingllc ➡️ Follow the Blog: https://thoughtsbrewing.com/en-us/blog-subscription?utm_source=youtube Timestamps 00:00 - The SOP Question (Why This Comes Up A Lot) 01:00 - What is an SOP? 02:45 - How do I create a general SOP format? 06:20 - How do I capture the steps for my SOP? 12:02 - How do I map my SOP steps to the final output? 14:50 - Recap: Using AI Tools to help create SOPs 16:13 - Why are Projects or Gems the best way to store SOPs? Keywords AI SOP Tutorial, Use AI to write SOPs, SOP template with ChatGPT, create standard operating procedures with AI, AI chatbot SOP workflow, ChatGPT SOP prompt, Gemini SOP template, Claude SOP creation, document business processes with AI, SOP from video walkthrough, SOP from dictation, AI to document workflows, AI process documentation, AI Quick Tips, Thoughts Brewing, Damien Griffin