Get Started with Accounts Payable and Bill Pay in QuickBooks Online

For a free 30 day trial and 30% off for 12-months, go to https://www.financialtechlab.com/QBO QuickBooks Online has built-in tools for accounts payable and bill pay, but they’re not always as straightforward as they look. You’ll see how to enter and upload bills, review auto-filled data, schedule payments, and match bill payments in the bank feed. We’ll also cover where QuickBooks bill pay works well and where it can start to feel limiting as your processes grow. A practical look at QuickBooks Online AP so you can decide if it fits your workflow. Jump to: 0:00 Intro 1:03 Navigating to bills & accounts payable in QuickBooks 2:32 Ways to get bills into QuickBooks 3:59 Creating a bill manually 5:50 Setting up recurring bills 7:40 Uploading multiple bills (PDFs & images) 8:10 Reviewing auto-filled bill data 8:51 Vendor setup & 1099 considerations 10:01 QuickBooks Business Network vs W-9s 12:06 Bill Pay add-on overview & pricing 14:16 Setting up QuickBooks Bill Pay 15:52 Reviewing additional uploaded bills 17:05 When QuickBooks gets bill details wrong 18:46 Handling inventory bills in QuickBooks 23:35 Matching bill payments in the bank feed 25:57 Paying multiple bills & scheduling payments 26:29 Payment options, speed, and vendor notes 29:23 QuickBooks bill pay limitations & final thoughts Here are some of the tools I trust and recommend to help you manage your business finances more effectively. These are affiliate links, which means I may earn a small commission if you use them—at no extra cost to you. Thank you for supporting the Clara CFO channel! 🔢 QuickBooks Online – 30% Off for 12 Months plus 30-day Free Trial https://claracfo.com/QBO Get organized with the most popular small business accounting software. 🏦 Relay Bank – Get a $100 Bonus https://www.claracfo.com/relay Modern banking designed for business owners. Sign up and deposit $100 to claim your bonus. 👥 Gusto Payroll – Earn $100 https://claracfo.com/gusto Run payroll and receive a $100 reward—perfect for growing teams. 💰Monarch Money – Extended 30-Day Free Trial https://claracfo.com/monarch Smart personal finance software for entrepreneurs and families. 📊 RC Reports – Get $50 Off a Compensation Report https://claracfo.com/RCReports Ensure your S-Corp salary is IRS-compliant with a professional comp report. Hannah Smolinski is a #CPA and the Founder of Clara CFO Group. Find out more about Clara CFO Group at https://claracfo.com/ Disclaimer: This video is intended for educational purposes and should not be taken as legal or tax advice. You should consult with your financial professionals about your unique financial situation before acting on anything discussed in these videos. Clara CFO Group, LLC is providing educational content to help small business owners become more aware of certain issues and topics, but we cannot give blanket advice to a broad audience.