There are a ton of calendar apps right now, and most people pick one without being clear on the actual problem they’re trying to solve. In this video, we walk through the most popular calendar apps from “basic calendar replacement” all the way to full daily planning, task management, and even project management. The big takeaway: your choice should depend on whether you just want a better UI than Google Calendar/Outlook, you need faster meeting scheduling, you want to time-block tasks, or you’re trying to run a team. We start with calendar-first tools like Vimcal (speed-scheduling for people with too many meetings), Fantastical (Apple-centric but now kind of dated), and Notion Calendar (Cron rebrand + Notion database items, but still confusing and limited). Then we move into “next level” calendars like Morgen (clean calendar with bare-bones tasks) and Amie (the “fashion brand calendar” with gorgeous design, but not something we’d use for serious work). Finally, we switch into daily planners: Routine (free while developing), Akiflow (task consolidation + manual time-blocking), Sunsama (our favorite mindful daily planner vibe), and Motion (what we use—AI auto-scheduling + tasks + projects + team capacity warnings). If you still don’t know what fits, we tell you exactly what to ask yourself—and we link our quiz for a personalized recommendation.