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Motion
Motion is the first tool we’ve used that actually merges project management with time management. The killer feature is Auto-schedule: tasks don’t just sit in a list—they get time-blocked onto your calendar around meetings, priorities, and deadlines, which is why it felt like we hired a part-time project manager.
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Pros
- +Auto-schedules tasks directly onto your calendar based on priority and deadlines
- +Real capacity planning because it accounts for meetings and personal events
- +Team assignments are harder to miss because tasks appear on teammates’ calendars
- +Fast task capture via desktop shortcut, email forwarding, and Siri
Cons
- -If you manually drag tasks, you can end up fighting the scheduler by locking tasks in place
- -Best results require upfront setup (workspaces, statuses, views) and team onboarding
