The $39,750 Project That Nearly Broke Me

A 40,000 dollar project nearly broke my agency, not because of the design, but because our old systems collapsed the moment the scope scaled. In this video I break down what actually went wrong, how feedback loops and stakeholders multiplied overnight, how I accidentally became the bottleneck, and how we rebuilt our entire delivery workflow inside one simplified Notion system. If you’re a freelancer or studio aiming for bigger clients, this is the part nobody tells you: your systems matter more than your talent. I’ll show you the exact structure we use now, plus the free Notion kit I built after this project so you can avoid the same chaos. Get the files mentioned: https://arnau.lemonsqueezy.com/buy/161cc36e-efe9-4941-acfa-5d92d9b29511 Learn to become a pro freelancer 👇 https://ros-design-academy.webflow.io/courses/freelance-mastery Hire my agency 👇 https://www.macu.studio 0:00 The moment everything changed 1:40 The first signs something was off 3:20 When the pressure started to build 5:10 The breaking point 7:00 The decision that flipped everything 8:50 What we discovered behind the mess 10:30 The shift that finally made things move 12:10 The part nobody talks about 14:00 What this changed for us 15:30 The real takeaway ----------------------------------------- Try my component library (Webflow, Figma, Framer) 👇 https://www.tilebit.io 🛠 Try Framer 👇 https://framer.link/arnau-ros 🛠 Try Webflow 👇 https://try.webflow.com/arnau ----------------------------------------- 🚀 Subscribe for more weekly design content https://bit.ly/2FQLrO5 🎥 What I use in my videos! https://kit.co/arnauros/filming-setup 👨‍💻 Connect with me https://arnau.design https://instagram.com/arnau_design https://twitter.com/arnau_design If you purchase a product or service with the links that I provide I may receive a small commission. It helps support the channel, thank you!